7 Tips for Planning a Holiday Party

The thought of planning a holiday party may seem daunting, but it doesn’t have to be! From choosing the right venue to providing fun activities, there are dozens of ways to ensure your event is one for the books. 

Here are seven tips for planning a holiday party that you and your guests will remember for years to come.

How to Plan a Successful Holiday Party

1. Get the Word Out Quickly

Be sure to invite your guests early, whether you mail invitations, send them a Facebook event invite, or write a quick text message. Many people have family commitments around the holidays, so it’s best to get your party on their schedule as soon as possible. Advance notice means there’s a likelier chance everyone can attend the event.

2. Create a Budget

Your first step should always be to make sure you can afford the party you’re planning. Once you have an idea of how much you can realistically spend, decide what food, drinks, entertainment, etc., you want guests to enjoy. It’s better to set your ratios based on what you care about having at your holiday party than splurge on items you could go without.

3. Choose the Right Venue

With a budget in mind, start thinking about where you want to host your holiday party. This could be in your home, a nearby restaurant, or even a hotel banquet room if you’re expecting a large number of people. In general, try to choose a venue that reflects the overall theme of your event. For example, will your decor be traditional or modern? Do you want something more private or super lavish? 

If you’re planning a corporate holiday party, consider an off-site venue. Not only does this give your employees a chance to get out of the office, but you’ll probably have more room to decorate and lodge guests and their plus-ones.

4. Decorate Your Space

With Christmas, Hanukkah, New Year’s Eve, and other holidays just around the corner, there are countless reasons to throw a festive party. Because of the occasion, you already have a built-in theme: a holiday party. That said, you can always choose to be a bit more specific. 

For example, for Hanukkah or Christmas, you could host an ugly sweater party or holiday potluck with friends and family. New Year’s Eve, on the other hand, is the perfect opportunity to throw a brightly-colored bash. For that extra touch, you can rent an LED dance floor to keep your guests dancing all night long.

5. Figure Out a Menu

Holiday parties aren’t the same without food, so it’s a good idea to provide various selections for guests to pick and choose from. 

Consider the time of your party as well. With an afternoon event, you can just serve appetizers and drinks. If your party is later in the day, you’ll need to have more food. Either way, make a note on your invitations, so people know whether or not to come hungry. 

Not sure what will please everyone? Throw a potluck and have people bring at least one dish as their contribution. Because you don’t want to run out of food at your party, it’s better to overestimate and ensure all your guests leave full.

6. Plan Holiday Party Activities

Need some help in the fun and festive department? Group activities are a great way to break the ice and entertain your guests all evening. This is typically as easy as renting a few bar games or playing holiday trivia. You could also go the music route by setting up a karaoke machine, booking a live band, or renting an LED dance floor to get people out of their seats and moving. 

Dance Floor Sizes

If you choose to rent a dance floor, the team at Florida LED Dance Floors can help decide what size rental you need and will work with your custom dimensions. Costs vary based on size, but you pay based on square footage

7. Remember to Have Fun!

Most importantly, remember this is supposed to be a fun event for everyone — so let loose and enjoy yourself with everybody else! Whether you accept help in the kitchen or ask for an extra hand with clean-up, let friends and family assist you with party preparations whenever possible. 

Holiday party rentals can also take the pressure out of planning. By renting equipment, you won’t have to purchase items you may never use again, and you’ll save money — helping you stick to your event budget! Plus, you won’t have to worry about transport or storage logistics when the party ends.

Rent an LED Dance Floor in Clearwater, FL

Holidays are a time for celebration, and what better way to come together with friends and family than a party they won’t soon forget? 

Florida LED Dance Floors provides LED dance floor rentals for events and weddings in Clearwater, FL, and the surrounding areas. Call 727-474-9927 or contact us today for help transforming your holiday party or event.

Florida LED Dance Floors
(727) 474-9927
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1301 N. Arcturas Ave., Unit K Clearwater, FL 33765