How to Determine What to Rent for Your Party

From weddings to employee celebrations, birthdays to holiday bashes, knowing what event rentals you need — or don’t need — can be tricky. Fortunately, we’re here to ensure you have everything to pull off an unforgettable event. 

Here’s how to determine what to rent for your next party or event.

3 Questions to Ask When Choosing What to Rent

1. What’s Included in Your Venue?

Before you do anything else, you’ll need to book a venue. After all, choosing a space for your event will impact almost every other detail — from the date to catering options. 

Many venues offer rentals as part of the booking or in addition. For instance, a wedding venue may include an arch or tables and chairs for guests but leave you to handle the rest. In this case, make a list of what’s missing and check things off as you go.

2. What Do You Want to Offer Guests?

With the venue squared away, it’s time to decide what you want at your event. You can easily figure out what you need to rent by establishing the mood you want to set, what activities you want guests to enjoy, and so on. 

If this is a work event, will there be a guest speaker? Do you need to rent anything to break up parts of a room or fill space? As you answer these questions, piece together how you want your event to run, as well as what items you need to make it happen.

3. What Does Your Budget Allow?

Every event has its own rental needs. For example, a wedding may need a dance floor or tent for an outdoor reception. Meanwhile, corporate events usually require a stage and special audio equipment. 

Whatever the occasion, you’re going to have certain “must haves” that take priority in your budget. Once you sort out the necessities, you can see if there’s a space in your spreadsheet for wish list items. 

One benefit of renting equipment (instead of buying) is the money you’ll save. Party supplies can quickly add up, especially if you’re anticipating a large turnout. Event rentals shouldn’t be terribly expensive, and you’ll free up room in your budget by not purchasing items you’ll never use again.

Rent These Items for Your Event

Now that you have an idea of what to rent, you can start making a list of essentials. To help give you an idea, here are a few items you can rent from a local event rental company.

Tables & Chairs

There’s no point in buying dozens of tables and chairs for a single event, which means your best choice is to rent them. Not only is renting easier, but you can make sure that everything matches the style of your event — something that isn’t guaranteed when borrowing from family and friends. 

Of course, whether or not you need tables and chairs depends on the type of event you’re throwing. If people are more likely to stand and mingle, you may only need a small number of chairs and maybe a few tables for food and drinks.

Catering Equipment

If your event is catered by a professional, you probably don’t have to worry about this. That said, if you’re serving food yourself and don’t have the proper tools, it can’t hurt to rent some catering equipment. You can rent everything from serving trays to large coolers for refreshments — whatever you need to keep guests fed and happy.

Dance Floor

Entertaining for long periods is often difficult. That said, it’s much easier with a dance floor! If your venue allows for it, and you’ve got willing participants, an LED dance floor rental will turn your event up a notch with almost no effort. 

If budget is a concern, you can estimate how much your rental will cost based on the size of your guest list and venue. Rental prices typically follow the same criteria. 

While we can’t speak for every company, at Florida LED Dance Floors, our team will brainstorm ideas for your event and give you our creative input. Then, with your design in mind, we’ll use Photoshop and other programs to show you exactly how your dance floor will look. 

LED dance floors have all sorts of functions, from grand openings to festivals and everything in between. 

Tent & Accessories

Tent rentals are popular in Florida because of how unpredictable the weather can be. There are several different types to choose from, allowing you to find one that meets your particular event needs. 

You can also rent tent accessories like sidewalls, fans, and heaters to protect guests from the elements and keep everyone comfortable.

LED Dance Floor Rentals in Clearwater, FL

There’s a lot to consider when it comes to event rentals, which is why we’re here to help! Florida LED Dance Floors offers LED dance floor rentals for events and weddings in Clearwater, FL, and the surrounding areas. We cover all of the Tampa Bay Area and South Florida’s tri-county regions. 

While we're not event planners, we can help you choose the right dance floor for your venue. For questions about event rentals, call 727-474-9927 or contact us today for a free quote! 

Florida LED Dance Floors
(727) 482-4426
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1301 N. Arcturas Ave., Unit K Clearwater, FL 33765
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