5 Tips for Renting an Outdoor Dance Floor Rental

Are you renting a dance floor for an upcoming outdoor event? An LED dance floor rental is the perfect way to turn your vision of a fun, memorable event into a night you and your guests won’t forget! 

That said, there are a few things you should ask yourself before renting an outdoor dance floor rental. 

Here are five tips to keep in mind when renting an LED dance floor for your next outdoor event. 

Tips for Outdoor Dance Floor Rentals

1. Know Where the Dance Floor Will Go

The first item to consider is the size of your venue. You already know you want your LED dance floor outside, but where will it go? And what function will it serve? You don’t want a dance floor that’s too large or small for your venue, so take measurements before renting. 

If you’re running low on space, dance floors can also serve many functions. They can break up parts of a venue, fill space, and make an outdoor area appear larger than it is. From mingling to speeches, outdoor dance floor rentals are for more than dancing! 

When it comes to location, you should place the dance floor in a spot that’s central to all guests. That way, no guest feels left out. Plus, an LED dance floor at the center of everyone’s attention will transform your event from fun to fantastic. 


2. Have a Solid Headcount

What size dance floor you need also comes down to how many guests are attending your outdoor event. Take a look at your guest list before renting an LED dance floor to ensure there’s enough room for everyone! 

The type of outdoor event you’re hosting can also dictate how many people are on the dance floor at one time. If you’re renting an LED dance floor for a wedding, you can expect about 40-50% of guests to be dancing. That said, you know your crowd the best. So, consider whether your guests are the type to hit the dance floor or sit and watch. 

How Large of a Dance Floor Do I Need? 

As far as LED dance floor rentals go, you want about 4.5ft² between guests or 9ft² for couples. 

For example, if you rent an outdoor dance floor for a wedding with 100 guests, you can assume 50 people or 25 couples will be on the dance floor at a given time. Thus, you would need a 16’ x 16’ foot LED dance floor rental. 

LED dance floor rental companies like Florida LED Dance Floors can also create custom designs and floor sizes upon request! If you have questions about what size dance floor rental you need, don’t hesitate to reach out! The Florida LED Dance Floors team will readily assess how many panels you need for your outdoor venue. 


3. Stay Within Your Budget

Outdoor dance floor rentals can add an experiential element to any event, but you’ll need to make sure it fits your budget. So, how much do LED dance floor rentals cost

There isn’t one  set price for LED dance floor rentals — the cost is dependent on size but is usually around $7-$8 per square foot. In general, the larger the dance floor, the lower the cost per square foot. You can estimate how much a dance floor rental will cost depending on the square footage of an outdoor venue or the number of guests you’re hosting.

For example, at Florida LED Dance Floors our dance floor sizes include...

  • 16’ x 16’ - $2,500 / 256 ft² / up to 100 guests
  • 20’ x 20’ -  $3,800 / 400 ft² / up to 150 guests

The maximum size for our 3D Infinity Mirror LED dance floors is 26’ x 26’, although custom sizes can be installed to meet your specific dimensions. 

If you have a specific budget, let us know! We can work with you to set up a dance floor configuration that meets your size and budget requirements. 


4. Choose a Rental Option That’s Easy to Set Up

If you’re renting a dance floor for an outdoor event, make sure it’s easy to set up and take apart! 

In the case of inclement weather, which is extremely common in Florida, you’ll want a rental option that’s portable and can be disassembled at a moment’s notice.

Compared to regular dance floors that take hours to put together, our LED dance floor rentals are assembled in 45 minutes or less. Each panel of the dance floor has magnetic connections, which makes configuration effortless! 

At Florida LED Dance Floors, our LED dance floor rentals include installation and disassembly services — you don’t have to worry about a thing! We’ll also have our lighting technicians stay to operate the floor during your outdoor event. 


5. Know What Style Floor Suits Your Outdoor Event

If you’ve decided to rent an LED dance floor for your outdoor event, consider what you want your space to become! Are you planning a casual celebration? Or a formal one? Would more neutral colors suit your outdoor venue? Or would you prefer guests be taken aback by the floor itself? 

LED dance floors are digital, which means they can be customized to match the theme of your event. Whether you want multi-colored tiles or an all-white floor for an outdoor wedding reception, the Florida LED Dance Floors team can make it happen! 

Can You Put an LED Dance Floor on Grass?

We don't set up our LED Dance Floors on grass. The dance floor needs to be on a solid surface to make sure the floor itself is even, and so pressure is evenly applied when it's full of partygoers!

Why Have an LED Dance Floor at Your Outdoor Event?

Not sold on the idea of an outdoor rental? Here’s why you should rent an LED dance floor

LED dance floor rentals are fantastic for a variety of outdoor festivities, such as...

  • Weddings
  • Festivals
  • Grand openings
  • School dances and formals
  • Graduation parties
  • Reunions
  • Themed parties 
  • Birthday parties, mitzvahs, and quinceañeras
  • Fashion shows 

Not only are LED dance floors great for encouraging guests to participate, but they're also an impressive centerpiece for any outdoor gathering! There’s nothing like a customized LED dance floor for a wedding to get guests out of their seats and dancing! 

LED dance floors for parties and events are also the perfect way to add a personalized touch to an occasion. Florida LED Dance Floors has rentals options that display all kinds of colors and pixelated designs while meeting your time and budget restrictions. 

LED Dance Floor Rentals in Clearwater, FL

From open-air events to tented weddings, having an LED dance floor at your outdoor event is a must! 

Florida LED Dance Floors provides customizable dance floor rentals throughout Florida, including Tampa, Sarasota, Miami, Orlando, and Naples. Our team also serves the South Florida tri-county region and parts of Latin America. 

Contact us today or call 727-474-9927 for a FREE event quote! 

Florida LED Dance Floors
(727) 482-4426
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1301 N. Arcturas Ave., Unit K Clearwater, FL 33765
Klang Services: klangusa.com

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